Planning wedding guest transport between your venues

Wedding travel advice

Wedding guest transport is easier to describe when you separate the day into individual journeys. Guests may need collecting from a hotel, travelling between the ceremony and reception, or returning to several locations later. A simple list of these journeys helps you explain what transport is needed.

Start with your wedding transport plans

For each journey, note the collection point, destination, requested vehicle pickup date and time, and exact passenger total. Include children and accompanying adults. If evening guests are joining separately or some guests are leaving earlier, count those groups separately too.

A ceremony time or reception schedule provides useful context, but it is not the vehicle pickup time. Supply both clearly so the team can review the transport request alongside your plans. Check the return date where celebrations continue beyond midnight.

Include hotels and additional drop-offs

Tell us about every collection or drop-off you would like included, even when locations are close together. If there are several hotels or separate return journeys, list them rather than describing the requirement simply as “transport home”.

Confirm the proposed collection points with your venues and nominate someone to coordinate the transport details. Once arrangements are confirmed, share the collection information with the guests using each journey.

Let us know about overnight luggage or other items travelling with the group. Share any practical access requirements that should be considered when assessing a suitable vehicle.

Request a quote for your guest arrangements

Our Wedding Transport page covers guest travel, and our fleet shows the seating categories. Larger groups can request a quote for multiple coaches.